Delegate
RevCom is a web-based, workflow system that manages the development process for directives. It enables managers and employees through out the Department to participate in the review and approval of new or revised documents.
This documentation will help you understand your role in the RevCom System. NOTE: for a more detailed explanation see the guide listed at the bottom under Reference Material.
Notifications:
You will receive notification from RevCom that you have been assigned an activity in RevCom.
The notification will contain the RevCom Activity, such as Review and Comment; the Document number and title; the day that your review is due; and a link to login to NNSA Directives RevCom.
Login:
Once you have clicked the link to login to RevCom you will be presented with a screen to Choose your role. You will select AC (DPCs)/Delegates. The Delegate login requires your username, and the password you established.
Creating User Accounts:
Delegates have the ability to create delegate and SME accounts. If there is a person you would like to review the document you would create a SME account. If there is someone that you would like to help you in your task of reviewing comments you would create a Delegate account. Delegates cannot submit the final package for the Authorization Coordinator (AC).
Create Groups:
If there are Delegates or SMEs that are specialized in certain functional areas you can create groups for those areas and assign the Delegates and SMEs accordingly.
Assigned Documents:
Once you have logged in the list of documents will be on the screen. All documents that are assigned to you will be on the Active Calendar tab and be shaded in yellow. Those not assigned to you will have a grey shading. The Pending tab contains documents that are awaiting a new activity/phase in the RevCom process. The Final tab contains documents that have completed the RevCom process.
Setting Due Dates:
If the due date for your Delegates/SMEs needs to be changed, it is best to do it before assigning your reviewers to a document..
Assigning and Notify Users:
You can assign Delegates or SMEs to documents that are assigned to you. After the assignment has been made you will need to notify the reviewers using RevCom. The reviewers will submit their comments by the date assigned.
Adding Comments:
Clicking on the document activity will open the document and allow you to review and comment. To comment on the document click on Add Comment to open a window to insert your comment. When you have finished making your comment be sure to select the type of comment, either Major or Suggested, and then Save Comment.
Recommend Comments:
Once reviewers have completed their reviews. You will need to select comments that you want to recommend to the AC for inclusion in the final comment package submit by your organization.
Submit Comments and Notify:
Once you have included all of the reviewers comments that you chose as well as your own comments you will submit them to the AC for review. The final comment package submitted on behalf of your organization will be made by the AC.
Reports:
After submitting your comments you can track the disposition by creating a report in the Custom section of the Report menu or there are reports with pre selected criteria in the Quick section.